El Paso County FMLA Coordinator in Colorado Springs, Colorado
Depends on Qualifications
Colorado Springs, CO
Financial Services- Employee Benefits
Essential Job Functions
Revised Minimum Qualifications
With limited supervision, this position administers and coordinates the Family and Medical Leave Act (FMLA) program while ensuring compliance with Federal, State and Local regulations. Serves as the point of contact for assigned departments and offices for all FMLA inquires. Communicates with employees regarding FMLA rights and expectations and instructs employees on the FMLA process. Assists with coordinating the administration of the Americans with Disabilities Act (ADA) while ensuring compliance.
Serves as the point of contact for FMLA inquiries and questions. Monitors all open FMLA leave cases; tracks the use of FMLA and accrued leave hours to ensure employee leave and pay is accurate and prepares and maintains FMLA utilization reports. Prepares Personnel Change Requests (PCR) per established processes.
Works with employees to ensure all relevant medical documentation is completed and submitted for timely review. Maintains contact with employees on leave and coordinates the employee return to work process to include communicating with the employee's department regarding the employee's return to work status. Informs employees and supervisors about FMLA rights and responsibilities while maintaining appropriate confidentiality of employee medical information.
Coordinates and administers the FMLA program as directed in accordance with applicable federal and state laws and County policies to include communicating with employees, supervisors and physicians throughout the FMLA process.
Receives and reviews FMLA requests to determine employee qualification status. Provides employee with appropriate FMLA forms and information and processes completed physician certifications or re-certifications and return to work releases. Approves and/or denies leave cases based on relevant medical information.
Coordinates with Short Term Disability (STD) carrier and responds to inquiries providing timely information needed for claim review. Calculates employee benefit contributions and appropriate deductions and enters into the HRIS system within established deadlines. Monitors employees for continued STD eligibility and updates records and HRIS as appropriate.
Ensures confidential files are maintained in accordance with Health Insurance Portability and Accountability Act (HIPAA) regulations and Employee Privacy guidelines.
Prepares correspondence notifying employees of FMLA exhaustion. Provides employees information on available benefits, such as Long Term Disability (LTD) and possible accommodation under the Americans with Disabilities Act (ADA). Serves as initial point of contact for questions regarding ADA as assigned and ensures compliance with federal law.
Maintains filing system for both FMLA and STD, including preparing new files and purging files for archiving. Updates HRIS system as needed when employee transitions to Long Term Disability (LTD).
Monitors benefit eligibility and communicates employee status changes to other division staff, human resources and payroll staff.
Assists Benefits Specialists and Wellness Coordinator with coordination, development and implementation of the Reach Your Peak (RYP) Wellness Program to include the online portal and program materials.
Answers inquiries and provides information regarding employee benefits and wellness program activities.
Assists with New Hire Orientation and Open Enrollment presentations.
Performs other duties as required.
High School diploma or equivalent education required.
Minimum one (1) year extensive FMLA administration experience required; three (3) years FMLA administration experience preferred.
Knowledge of federal, state and local legislation related to employee benefits.
Knowledge of human resources, FMLA and ADA regulations and procedures.
Previous ADA administration experience preferred.
Experience with HRIS systems and data entry preferred.
Must possess excellent customer service and interpersonal skills.
Ability to establish and maintain effective working relationships with co-workers, County employees and vendors.
Proficient in the use of databases and Microsoft Office, including Word, Excel and Outlook.
Ability to communicate effectively both verbally and in writing using proper grammar, spelling and punctuation.
Ability to prioritize and reprioritize as situations change and meet all applicable deadlines.
Ability to meet deadlines and give attention to details and accuracy
Must possess a high level of attention to detail, accuracy, initiative and organizational skills.
Ability to use standard office equipment, including computers, fax machine and calculator.
Must pass conditional post offer background investigation, motor vehicle check and drug screen.
- Must possess and maintain a valid Colorado Driver's License.
This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.
APPLICATIONS MUST BE FILED ONLINE. For inquiries please call: 719-520-7401.
Each applicant is considered only for the current vacancy indicated on your application. It is the responsibility of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Any new employee and rehires must provide documentation of authorization to work as required by the Immigration Reform and Control Act of 1986 (PL99-603).
EL PASO COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Work is performed primarily in an office environment. Some travel may be required.